Share Groups

The Share Groups page allows administrators to create and manage reusable groups of users for resource sharing. Instead of selecting individual users each time a resource is shared, users can be organized into share groups, making collaboration faster and more consistent.

Viewing Share Groups

Navigate to:

Settings → Share Groups

The page displays all existing share groups within the organization, including the number of users assigned to each group.

A search field is available to quickly locate a share group by name.

Creating a Share Group

To create a new share group:

1. Click Create Share Group.

   

2. Enter a unique name for the group.

3. Optionally provide a description to help identify its purpose.

4. Search for and select the users to include in the group.

5. Click Create to save the new share group.

   

The newly created group becomes available immediately as a sharing destination within the Share Dialog.

Managing Members

Share groups can be updated at any time.

Authorized users can:

• Add new members.
• Remove existing members.
• Rename the share group.
• Update the group description.

Changes are applied immediately after saving.

Editing a Share Group

To modify an existing group:

1. Locate the required share group.
2. Click Edit.
3. Make the required changes.
4. Click Save to apply the updates.

Deleting a Share Group

If a share group is no longer required:

1. Select the group from the list.
2. Click Delete.
3. Confirm the deletion when prompted.

Deleting a share group removes the group only. It does not delete the users within the group or affect resources that they own individually.

Note: Share Groups are designed to simplify resource sharing by allowing administrators to assign permissions to multiple users through a single group, reducing repetitive sharing tasks and ensuring consistent access management.